Public Works: Capital Projects (8500D)
Program Outcome Statement
The Capital Program plans, designs, constructs, upgrades and, in general, improves facilities and infrastructure to operate efficiently and safely.
- Capital Improvement Program (CIP - new construction)
- Integrated Workplace Management System (IWMS - space usage, remodel projects)
- Facility Condition Information System (FCIS maintenance projects)
The Capital Improvement Program oversees all infrastructure/building renovations, remodels, and maintenance projects throughout County facilities portfolio. Projects are reviewed and categorized as Health and Safety, Regulatory, Capital Preservation, and Energy Conservation.
Percent of Projects on Track to be Completed Within Budget/Schedule - Meeting Target
Percent of New Single Year Projects Not Started in the Same Year Funded and Not Completed Within Two Years - Meeting Target
Capital Project Expenditures - Decreasing
FY 2017-18 Year-End Story Behind Performance
Percent of Projects on Track to be Completed Within Budget/Schedule
The Program met its target of projects on track to be completed within budget and on schedule. At fiscal year-end, the construction of 55 projects was completed with an additional 15 under construction. Recruitments are currently underway to fill several Construction Project Manager vacancies, which the Program believes will allow it to continue to meet its goals.
Percent of New Projects Not Started in the Same Year Funded and Not Completed Within Two Years, Excluding Multi-Year Projects
The Program met the target of single-year projects, not started in the same year funded and not completed within two years. Many of these projects are new and span a 2-year project cycle and are still in progress. By reducing and reprioritizing projects within the Program, the scheduling of project execution has become more manageable. The Program will continue to work with outside departments and the Budget and Performance Office to communicate prioritizations and processes to address mid-year Capital project requests, which can adversely impact performance.
Capital Project Expenditures
The Program did not meet the Capital expenditure target in FY 2017-18. This is due, in part, to staff vacancies and an unfavorable bidding climate. The Program was challenged to find qualified bidders and to manage increasing construction costs. The construction climate has made it challenging to recruit, despite several recruitment efforts. With additional staffing, the Program is anticipating increased expenditures.
Projects that have completed construction in FY 2017-18
- Hall of Justice Replace Air Handling Units
- North Fair Oaks Library
- Serenity House
- Countywide Interior Lighting Upgrade – Phase 1
- Maple Street Shelter Renovations
- Agriculture Building Renovations
Projects for FY 2018-19
- San Mateo Medical Center Controls
- Old Courthouse Façade Renovation
- Wunderlich Park Carriage House ADA Upgrade
- Remodel of the Maguire Lobby
- San Mateo Medical Center Replace Water Tank
- Health & Hospital Replace Nurse Call System Design
- San Mateo Medical Center Replace Smoke Detectors and Fire Alarm (Phase 1 Software Upgrade)
- Countywide Exterior Lighting Upgrade – Phase 2
- BelAir Redevelopment of Site (Airport) Programming Phase
- San Carlos Airport Air West Hanger
- Look for opportunities to improve phasing of projects for greater efficiencies
- Balance and reprioritize the approved project list in collaboration with the Office of Budget and Performance to more effectively manage mid-year project requests
- Increase the number of completed projects within the 2-year budget cycle
- Hire and retain construction project managers