Public Works: Capital Projects (8500D)

Program Outcome Statement

The Capital Program plans, designs, constructs, upgrades and, in general, improves facilities and infrastructure to operate efficiently and safely.

Program Services

  • Capital Improvement Program (CIP - new construction)
  • Integrated Workplace Management System (IWMS - space usage, remodel projects)
  • Facility Condition Information System (FCIS maintenance projects)

Overview

The Capital Improvement Program oversees all infrastructure/building renovations, remodels, and maintenance projects throughout County facilities portfolio. Projects are reviewed and categorized as Health and Safety, Regulatory, Capital Preservation, and Energy Conservation.

Percent of Projects on Track to be Completed Within Budget/Schedule - Meeting Target


Percent of New Single Year Projects Not Started in the Same Year Funded and Not Completed Within Two Years - Meeting Target

Capital Project Expenditures - Below Target

FY 2018-19 Mid-Year Story Behind Performance

Percent of Projects on Track to be Completed Within Budget/Schedule

The Program is projected to meet its target of projects on track to be completed within budget and on schedule.  The Program filled four construction managers positions to increase project delivery. The Program is also scheduled to hire three Construction Management firms in January 2019 to augment the Program’s construction project resources.  Recruitments are currently underway to fill the Energy Program Manager and the Space Planning Coordinator vacancies, which the Program believes will allow it to continue to meet its goals.

Percent of New Projects Not Started in the Same Year Funded and Not Completed Within Two Years, Excluding Multi-Year Projects
The Program is projected to meet the target of single-year projects, not started in the same year funded and not completed within two years.  Currently, the Program is developing the project work plan for the next budget cycle (FY  2019-20 and 2020-21). The Program is working with outside departments and the Office of Budget and Performance to communicate prioritizations and address the most critical projects in a timely manner.
Capital Project Expenditures

The Program is not projected to meet the Capital expenditure target in FY 2018-19. The construction climate has made it challenging to deliver projects timely.  This is due, in part, to difficulty in filling Construction Manager positions and an unfavorable bidding climate which may delay the start of construction.  The number of Job Order Contracting (JOC) contractors has been doubled to assist with project delivery.  Program expenditures performance was updated as of December 31, 2018.



Projects that have completed construction in FY 2018-19
  • Alpine Road Improve Bike/Pedestrian Trail
  • SMMC Old Hospital Building Non-Structural Upgrades
  • YSC Children’s Receiving Home Bathroom Improvements
  • 37th Avenue ADA Barrier Removal

Major Projects for FY 2018-19
  • Old Courthouse Façade Renovations
  • Wunderlich Park Carriage House Improvements
  • San Mateo Medical Center Replace Water Tank

Future Priorities

  • Maximize the use of contract construction management firms to increase the volume of projects delivered
  • Reprioritize the approved project list in collaboration with the Office of Budget and Performance to more effectively manage mid-year project requests by deferring low priority projects
  • Limit the number of projects within the 2-year budget cycle to coincide with available staffing resources necessary to deliver these projects
  • Continue to hire and retain construction project managers
  • Revaluate project cost estimations and scheduling to reflect the competitive construction climate

Author: Jim Porter, Director     Contact Email: jporter@smcgov.org     Date Updated: 01-23-2019