Public Works: Capital Projects (8500D)

Program Outcome Statement

The Capital Program plans, designs, constructs, upgrades and, in general, improves facilities and infrastructure to operate efficiently and safely.

Program Services

  • Capital Improvement Program (CIP - new construction)
  • Integrated Workplace Management System (IWMS - space usage, remodel projects)
  • Facility Condition Information System (FCIS maintenance projects)

Overview

The Capital Improvement Program oversees all infrastructure/building renovations, remodels, and maintenance projects throughout County facilities portfolio. Projects are reviewed and categorized as Health and Safety, Regulatory, Capital Preservation, and Energy Conservation.

Percent of Projects on Track to be Completed Within Budget/Schedule - Meeting Target


Percent of New Single Year Projects Not Started in the Same Year Funded and Not Completed Within Two Years - Meeting Target

Capital Project Expenditures - Decreasing

FY 2017-18 Mid-Year Story Behind Performance

Percent of Projects on Track to be Completed Within Budget/Schedule

The Program is projected to be on target to achieve its goal of having its projects completed within budget and on schedule.  At mid-year, 31 projects are in closeout phase. To help meet the Program’s goals, recruitments are currently underway to fill several Construction Project Manager vacancies.

Percent of New Projects Not Started in the Same Year Funded and Not Completed Within Two Years, Excluding Multi-Year Projects
The Program is projected to meet the target of single-year projects, not started in the same year, funded and not completed within two years.  By reducing and reprioritizing projects within the Program, the scheduling of project execution has become more manageable.  The Program will also work with outside departments and the Budget and Performance Office to define a more efficient prioritization and process for mid-year Capital project requests to address mid-year requests which can adversely impact performance.
Capital Project Expenditures

The Program is not projected to meet the Capital expenditure target in FY 2017-18. This is due, in part, to the relatively long lead times for project designs that cause the construction phase, where the majority of funds are spent, to carry over into the next fiscal year.  The Program anticipates a steady stream of expenses.  However, the Program is anticipating to increase expenditures with the filling of vacant Construction Project Manager positions over time.

The Program is scheduled to complete the following significant projects in FY 2017-18: Serenity House, a behavioral health facility, located in San Mateo, which will provide a safe and welcoming environment for adults experiencing a crisis; Alpine Road Trail Improvements / Bike & Pedestrian Trail, located in Menlo Park and Portola Valley, which will maintain recreational opportunities for the community; and the Renovation of Fair Oaks Library located in North Fair Oaks.  The Program will continue to focus on energy conservation as it works to complete the Countywide Exterior Lighting Upgrade.

Projects Completed in Early FY 2017-18
  • Slurry Seal at various county building parking lots
  • Roofing projects at various County buildings
  • Pescadero Yard Fuel Tank Replacement
  • Fire Station 18 storm repairs

Projects in Progress for FY 2017-18
  • Hall of Justice replacement of Air Handling Units
  • SMMC installation of an emergency Water Tank
  • Old Courthouse Façade Renovation
  • Wunderlich Park Carriage House ADA Upgrade
  • Remodel of the Maguire Lobby
  • SMMC Non-structural deficiency upgrades
  • Health & Hospital Replace Nurse Call System Design
  • SMMC Replace Smoke Detectors and Fire Alarm

Future Priorities

  • Look for opportunities to improve phasing of projects for greater efficiencies
  • Balance the approved project list with added mid-year project interruptions
  • Project delivery within the 2-year budget cycle

Author: Doug Koenig, Deputy Director     Contact Email: dkoenig@smcgov.org     Date Updated: 01-23-2018