Public Works: Vehicle and Equipment Services (4760B)

Program Outcome Statement

Provide efficient fleet procurement, maintenance, repair and fuel services

Program Services

  • Vehicle and equipment acquisition
  • Vehicle and equipment replacement
  • Vehicle and equipment preventative maintenance and repair work
  • Motorpool services

Overview

Vehicle and Equipment Services assists departments with asset management including vehicle acquisitions, replacements, and disposal. In addition, the Program ensures the safety and reliability of all vehicles and equipment via the Preventative Maintenance (PM) Program and through repairs. The objective of the PM Program is to minimize equipment failure through regular and scheduled maintenance of equipment and correcting defects before they become serious. When repair work is required due to normal wear and operation, Vehicle and Equipment Services repairs or replaces worn, damaged or improperly operating parts, equipment, and systems.

Total Cost per Vehicle by Vehicle Type Below Target

Preventative Maintenance Repair Orders as a Percent of Total Repair Orders Meeting Target

Total Annual Mileage of County Passenger and Patrol Vehicles Meeting Target

FY 2018-19 Mid-Year Story Behind Performance

Total Cost per Vehicle by Vehicle Type

The Program is not projected to meet its FY 2018-19 target for total cost per vehicle for patrol vehicles nor for passenger vehicles. The cost of fuel spiked to its highest point of the year during the 2nd Quarter, resulting in higher vehicle costs this fiscal year. The Program also updated its methodology to remove non-mobile units and units not in service from its calculation which had an upward impact on the cost per vehicle. The Program is working to address preventable repair orders to minimize costs. Although the Program has little control over certain costs (e.g., fuel cost and cost of repair parts) the Program is working with departments to replace older and more costly vehicles.
 
Preventative Maintenance Repair Orders as a Percent of Total Repair Orders

The Program is projected to meet its target for preventative maintenance repair orders as a percent of total repair orders, meeting the National Fleet Standard benchmark of at least fifty percent (50%). The Program is currently meeting with many departments to replace several older fleet vehicles with newer vehicles that are less likely to require unscheduled repairs.

Total Annual Mileage of County Passenger and Patrol Vehicles
The Program is projected to meet its annual total mileage goal for both passenger vehicles and patrol vehicles. The Program continuously works with department users to identify effective ways to monitor the fleet’s usage. Although the Program cannot alter departments’ business needs that require driving, the Program continues to utilize the GPS data system to influence drivers on better driving habits. Since the implementation of driving alerts via the GPS data system, the Program has noticed an improvement in driving habits and expects this to continue, keeping the total mileage low, which contributes to the County’s goal of reducing carbon emissions.


Future Priorities

  • Follow up with GPS vendor to implement utilization scorecards to more effectively monitor fleet utilization
  • Meet with departments to discuss the replacement of vehicles that have met their useful life
  • Proactively schedule preventable repair orders to keep the count of unscheduled repair orders low
  • Implement Electronic Reservation System Technology and work with Departments to ensure the technology is effectively utilized
  • Work towards the implementation of a replacement fuel management system that will more accurately record odometer readings and fuel usage

Author: Joe Lo Coco, Deputy Director     Contact Email: jlococo@smcgov.org     Date Updated: 01-22-2019